STUDIO POLICIES

Get fir and strong, lose weight with Pole Dance and Aerial Fitness Classes.

SIGN-UP POLICY

We love last minute walk-ins, but to guarantee your spot in any class please reserve your spot in advance online. Unfortunately, any class with less than 3 participants is subject to cancelation as late as 2 hours prior to the scheduled start time due to low enrollment. We encourage you to always check the schedule before coming to the studio, just in case a class happens to cancel. It is a rare occurrence but it can happen. 


WAITLIST POLICY 


When classes are full, you can sign up to be on the waitlist. Frequently, students sign out early from classes, making room for those on the waitlist. When a student signs up for a wait list, that student should fully intend to come to class, even upon short notice. When you are added to a class from a waitlist, you will receive an automatic email from our scheduling system. Please make sure you have a VALID email address on file in your schedulebliss account, this is the ONLY way you will be notified. Once added to a class you will be held to the cancellation policy above. If you are not sure you will be able to make a class with short notice, please remove yourself from the waitlist to avoid being charged for a late cancel or no show.

LATE POLICY

DO NOT BE LATE.

YOU WILL NOT BE ALLOWED TO JOIN THE CLASS. YOU WILL NOT BE PERMITTED TO SWITCH TO ANOTHER DAY AND WILL NOT BE REFUNDED YOUR MONEY.

You should be dressed and ready to start your class at the scheduled time. We suggest that you arrive at least 15 minutes before your class to avoid being late. This is a safety issue, and we ask that you respect both our instructors and other students by showing up on time as tardiness is disruptive to the classroom experience we aim to provide.

CANCELATION POLICY

At Vertical Pole Studio we have a 12-hour cancelation policy. As long as you cancel more than 12 hours before your scheduled class, your class credit will be returned to your account and you will be able to schedule for a future date. However, if you late cancel in the 12-hour cancelation period prior to your class start time you will lose the class credit and will not be permitted to reschedule for another date.

*All Members will be charged $10 each time they late cancel. All students will be charged a $20 no cancel/no show if they fail to attend a scheduled class.

REFUNDS & TRANSFERS

All purchases are non-refundable and non-transferable. Once you purchase your classes/sessions/space rentals, make sure you know the expiration date and use all sessions before that date. We will not extend the expiration date. 

AGE LIMITATIONS

Anyone 15 and older can take adult classes on our regular schedule; minors under 15 may only take private sessions scheduled with an instructor or attend the Aerial Circus Kids Program.

If you are under the age of 18, we require parental consent before you are permitted to take a class or schedule a private session, party or space rental. The parent or legal guardian must come to the studio with the minor, provide photo ID, and sign a parental consent form. This is for insurance and liability purposes. Feel free to sign up for class online ahead of time, but make sure any minors are accompanied by their parent when arriving at the studio. Make sure to arrive at least 15 minutes before your scheduled class or session start time.

 

NO SPECTATOR POLICY

Spectators are not allowed to watch classes at the studio. If you have questions about classes please call or schedule an appointment.

PROPER ATTIRE

Please wear proper attire when visiting our studio. Proper attire includes: athletic wear such as fitted shorts, sports bras and/or tank tops, or leggings for hoop and fabric classes. No transparent material is allowed. No undergarments are allowed to be used in place of workout attire. 

SAFETY POLICIES

Safety is our number one priority! 

  • Our instructors are certified and trained to teach in their form of fitness. Students may not, under any circumstances, instruct or spot each other. All instruction and spotting must be performed by an instructor. Please proceed at your own pace and do not exceed your current capabilities. Your instructor is there to guide you but you are always responsible for knowing your own limitations. Always follow your instructor's cues and adhere to the lesson structure. Our curriculum is progressive in nature and is designed to meet you at your current level. If you do not follow the lesson structure and instead attempt to do your own thing, it is not only disruptive to the class, but also presents a safety concern. 
  • Open Training & Practice times require crash mats at all times. Students are only allowed to train on moves they have learned 

BEHAVIOR AT THE STUDIO

  • Please respect your instructors and fellow students and leave your phone conversations outside the studio while in class. This applies to text messaging and emailing as well.
  • No street shoes permitted in the studio.
  • We do not tolerate bullying or disrespecting of other students and their personal space. Such behavior will result in you being removed from the studio, and you will no longer be able to take classes at Vertical Pole Studio

PICTURES, FILMING & SOCIAL MEDIA POLICIES

Taking pictures and filming are not allowed in our classes. Please respect other students’ privacy. If you wish to take pictures or film yourself, you are welcome to do so during the following times:

  • Pole Parties
  • Private Sessions
  • Private Space Rentals
  • Open Pole/Aerial Practice
  • After/Before Class

 

Pictures & Filming for Promotional Purposes


Vertical Pole Studio periodically takes pictures and films while classes are in session. We will announce when this is about to take place so you can step out of the camera if you do not want to be included. PLEASE NOTE: When we have guest instructors conducting classes, or workshops we will not make this announcement. Do not sign up for any guest instructors class or workshop if you do not want to be in a picture and/or video. We will be doing both during these special events.


 

Social Media

Any picture or video taken at Vertical Pole Studio allows us permission to share this content to our social media platforms, especially when including the hashtags #verticalpolestudio #vpolestudio or the handle @vpolestudio if you do not want your pictures or video's reposted and shared, do not include these hashtags and/or handles. 

FOOD & BEVERAGES

  • Food and beverages, with the exception of bottled water, are not allowed in the dance studios. Please make sure to leave food and drinks in the commons area with your personal belongings.
  •  Alcohol consumption is not permitted prior to any physical activities at the studio. If you are intoxicated when arriving at our studio, you will not be allowed to participate, and will not be refunded your money. 

SPACE RENTALS

  • Space rentals are for personal use (practice, rehearsals, videotaping, etc.), and are not for profit or instructional purposes. Please note, if guidelines are not adhered to we reserve the right to end your rental early without refund.
  • A 24-hour cancelation policy applies when booking a private space rental; you will not receive your credit back for future use if you cancel less than 24 hours ahead of time.
  • Space rentals are booked by the hour. We do not book half-hour rentals.
  • Space rentals for photoshoots or video projects must be booked through Kasey at kasey@vpolestudio.com 

 


PRIVATE SESSIONS

We ask that you let us know at least 24 hours ahead of time if you need to cancel a private session or you will lose your private session credit. There are no refunds on late cancelations.

*This cancelation policy does not apply to PRIVATE PARTIES. For Party Policies see below of go to our Party Page.



TRAINCATION

  • A 12-hour cancelation policy applies to all students for classes. Traincation holders will be charged $20 each time they late cancel or fail to attend a class. No exceptions.
  • Purchasing a Traincation pass does not guarantee you a spot in class unless you reserve your class in advance.
  • The 7-day expiration is based on the first day you use the pass.

PARTIES

 

  • A 50% non-refundable deposit must be paid at time of booking in order to confirm your reservation.
  • Balance is due 15 days prior to your party date.
  • When booking an event, we must select the group size. If the number of people changes and your rate is affected by it, you MUST let us know at least 24 hours in advance in order to update your information in our system. We will not be able to adjust the rate of any changes to group size after this time.
  •  All parties booked within 7 days will be assessed a $50 late booking fee and need to be paid in full. Parties booked on holidays (Memorial weekend, 4th of July weekend, Labor Day weekend, Christmas, New Years, etc) will be assessed a $50 holiday convenience charge.
  • Reschedule Policy:  Rescheduling your party requires a minimum notice of 3 weeks of your scheduled party date. We allow only one day/time for you to reschedule your party, without you having to pay a new non-refundable deposit. 
  •  Cancelation Policy: If you cancel less than 14 days before your event, 25% of the total event cost will be refunded to your credit card. You will not be able to reschedule unless paying for another party. Please note, cancelation can be made no later than 24 hours prior to the event start time. Any cancelation within the 24 hour time period prior to event start time will receive no refund. 
  • Absolutely no refunds for late comers or late cancelations.
  • 90 minutes parties only are allowed to bring food/drinks. If you are planning on bringing food or beverages with you, you are allowed to use our common areas with your group 15 minutes before or after your scheduled party. Food and drinks (except water) are not allowed inside the dance studio.
  • Lateness to events will result in a shorter event time with the discretion of the instructor regarding proceeding or not. (Over 30 minutes late to an event may result in cancellation of your event. So don’t be late!)
  • Anyone under the influence of alcohol or drugs will not be permitted to participate and will not be refunded their money.
  • We can only accept cash or one credit card for payment.


Have more questions? Email email kasey@vpolestudio.com or call at 850-418-8023.

Privacy Policy

 Protecting your private information is our priority. This Statement of Privacy applies to the www.vpolestudio.com and Vertical Pole Studio and governs data collection and usage. 


For the purposes of this Privacy Policy, unless otherwise noted, all references to Vertical Pole Studio include www.vpolestudio.com, V Pole Studio and VPS. The VPS website is a ecommerce site. By using the VPS website, you consent to the data practices described in this statement.

Collection of your Personal Information:
VPS may collect personally identifiable information, such as your name. If you purchase VPS products and services, we collect billing and credit card information. This information is used to complete the purchase transaction. VPS may also collect anonymous demographic information, which is not unique to you, such as your age and gender. We may gather additional personal or non-personal information in the future.
Information about your computer hardware and software may be automatically collected by VPS. This information can include: your IP address, browser type, domain names, access times and referring website addresses. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Vertical Pole Studio website.
Vertical Pole Studio encourages you to review the privacy statements of websites you choose to link to from VPS so that you can understand how those websites collect, use and share your information. VPS is not responsible for the privacy statements or other content on websites outside of the VPS website.

Use of your Personal Information:
Vertical Pole Studio collects and uses your personal information to operate its website(s) and deliver the services you have requested. VPS may also use your personally identifiable information to inform you of other products or services available from VPS and its affiliates. VPS may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. VPS does not sell, rent or lease its customer lists to third parties. VPS may share data with trusted partners to help perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to VPS, and they are required to maintain the confidentiality of your information. VPS may keep track of the websites and pages our users visit within Vertical Pole Studio, in order to determine what VPS services are the most popular. This data is used to deliver customized content and advertising within Vertical Pole Studio to customers whose behavior indicates that they are interested in a particular subject area. Vertical Pole Studio will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Vertical Pole Studio or the site; (b) protect and defend the rights or property of Vertical Pole Studio; and, (c) act under exigent circumstances to protect the personal safety of users of Vertical Pole Studio, or the public.

Security of your Personal Information:
Vertical Pole Studio secures your personal information from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol.

Children Under Sixteen:
Vertical Pole Studio does not knowingly collect personally identifiable information from children under the age of sixteen. If you are under the age of sixteen, you must ask your parent or guardian for permission to use this website.

Opt-Out & Unsubscribe:
We respect your privacy and give you an opportunity to opt-out of receiving announcements of certain information. Users may opt-out of receiving any or all communications from Vertical Pole Studio by contacting us here:
Web page: www.vpolestudio.com
Email: kasey@vpolestudio.com
Phone: 850-418-8023

Changes to this Statement:
Vertical Pole Studio will occasionally update this Statement of Privacy to reflect company and customer feedback. VPS encourages you to periodically review this Statement to be informed of how VPS is protecting your information.

Contact Information:
Vertical Pole Studio welcomes your questions or comments regarding this Statement of Privacy. If you believe that VPS has not adhered to this Statement, please contact Vertical Pole Studio at:

Vertical Pole Studio
2278 Hwy 87

Navarre, Florida 32566

Effective as of September 20th, 2016